Vendor Terms and Conditions

BY VENDING AND/OR ATTENDING THE EVENT HOSTED BY ANIMEOC, (HEREAFTER REFERRED AS, “EVENT”, “AOC”, “ANIMEOC”)  I AM AGREEING TO THE FOLLOWING:

I HEREBY ASSUME ALL OF THE RISKS OF PARTICIPATING IN ANY/ALL ACTIVITIES ASSOCIATED WITH THIS EVENT, including by way of example and not limitation, any risks that may arise from negligence or carelessness on the part of the persons or entities being released, from dangerous or defective equipment or property owned, maintained, or controlled by them, or because of their possible liability without fault.

I certify that I am physically fit, have sufficiently prepared or trained for participation in this activity, and have not been advised to not participate by a qualified medical professional. I certify that there are no health-related reasons or problems which preclude my participation in this activity.

I acknowledge that this Accident Waiver and Release of Liability Form will be used by the event holders, sponsors, and organizers of the activity in which I may participate, and that it will govern my actions and responsibilities at said activity.

In consideration of my application and permitting me to participate in this activity, I hereby take action for myself, my executors, administrators, heirs, next of kin, successors, and assigns as follows:

(A) I WAIVE, RELEASE, AND DISCHARGE from any and all liability, including but not limited to, liability arising from the negligence or fault of the entities or persons released, for my death, disability, personal injury, property damage, property theft, or actions of any kind which may hereafter occur to me including my traveling to and from this activity, THE FOLLOWING ENTITIES OR PERSONS: JAPANESE CULTURAL EXPOSITION GROUP, (JCEG) and/or their directors, officers, employees, volunteers, representatives, and agents, and the activity holders, sponsors, and volunteers;

(B) INDEMNIFY, HOLD HARMLESS, AND AGREE NOT TO SUE the entities or persons mentioned in this paragraph from any and all liabilities or claims made as a result of participation in this activity, whether caused by the negligence of release or otherwise.

I acknowledge that JCEG and their directors, officers, volunteers, representatives, and agents are NOT responsible for the errors, omissions, acts, or failures to act of any party or entity conducting a specific activity on their behalf.

I acknowledge that this activity may involve a test of a person’s physical and mental limits and carries with it the potential for death, serious injury, and property loss. The risks include, but are not limited to, those caused by terrain, facilities, temperature, weather, condition of participants, equipment, vehicular traffic, lack of hydration, and actions of other people including, but not limited to, participants, volunteers, monitors, and/or producers of the activity. These risks are not only inherent to participants, but are also present for volunteers.

I hereby consent to receive medical treatment which may be deemed advisable in the event of injury, accident, and/or illness during this activity.

I understand while participating in this activity, I may be photographed. I agree to allow my photo, video, or film likeness to be used for any legitimate purpose by the activity holders, producers, sponsors, organizers, and assigns.

The Accident Waiver and Release of Liability Form shall be construed broadly to provide a release and waiver to the maximum extent permissible under applicable law.

I CERTIFY THAT I HAVE READ THIS DOCUMENT AND I FULLY UNDERSTAND ITS CONTENT. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT AND I SIGN IT OF MY OWN FREE WILL.

 

Agreement Modifications – Any modifications to this agreement must include a written addendum initiated by JCEG, INC, the University Conference Center, and must be attached to this agreement via email to info@jceg.org.

Exhibit Hall Cleaning and Damage Deposits – Some events may require refundable cleaning and/or damage deposits. These deposits will be due with payment of final fees. These deposits are refundable, when facilities used are free from damage or extra-ordinary cleaning requirements.

Cancellation by Vendor – In the event of cancellation by the user, rental deposits for facilities are non-refundable and non-transferable. Cancellations must be received ten business days prior to the event date.

Liability – The user agrees to indemnify and hold harmless AnimeOC, Anime Orange County, Japanese Cultural Exposition Group, JCEG, Inc., the Titan Student Union, the Associated Students Inc., California State University, Fullerton; California State University, Fullerton; the State of California; Trustees of the California State University; and all their several departments, boards and commissions, and their several officers, employees, and agents for any liability or claim or action for damages resulting from or in any way arising out of the use of the facility or equipment. The user agrees to abide and enforce the rules, regulations, and policies governing the facility as set forth by the Titan Student Union and California State University, Fullerton. User accepts all responsibility for any damages to premises, equipment, or grounds resulting from use of the facility.

Insurance – Depending on the nature and scope of the facility use, the user may be required to furnish a certificate of insurance naming “The Associated Students Inc., California State University, Fullerton; The State of California; The Trustees of the California State University; California State University, Fullerton, and all of their several officers, directors, agents, employees and volunteers,” and/or various university entities as additionally insured. Proof of Workers Compensation insurance may also be required. Required certificates must be received by the University Conference Center 30 days/one month prior to the event date.

Event Insurance 1000-2025:
Non-selling vendor: $29.00
Selling vendor: $39.00

The user shall only have the use of the facilities contracted for herein and only for the purposes stated on the reservation request.

User shall not make any alterations to the facility, building systems, or equipment. At the end of the event, the facility shall be left in a clean, safe condition. The user shall remove from the facility all property and materials belonging to the user.

Access and Event Times – Facility access and use must be within the allotted reservation time. Reservation times must include individual/organization event preparation, decorating, and or rehearsal time, as well as time after the event to remove decorations, user equipment, and other items.

Equipment – All University Conference Center physical and audio-visual equipment will be set-up by facility staff. Physical equipment must be in place prior to user access. Titan Student Union staff may be required to operate equipment. Charges for staff are borne by the user.

The user will be responsible for all University Conference Center owned equipment and will be held liable for the equipment if lost, stolen, damaged, or misplaced.

Internet Access – Internet access provided by the Titan Student Union is for use free of charge by students and guests. Access is provided on an “as is” and “as available” basis and the Titan Student Union does not warrant that this service
will be uninterrupted, error-free, or free of viruses or other harmful components. Users should be aware that there are security, privacy, and confidentiality risks inherent in internet communications and technology.

User assumes all risk, including any and all risk of injury, harm, monetary and/or financial loss, and/or all claims arising directly or indirectly from the use of internet access. In addition users assume all risk of interruption, disturbance, security, or other difficulties in maintaining contact through the internet. Users also accept the risk of any damage to user’s computers, peripherals, and/or programs as a direct or indirect result of accessing the internet.

Special Equipment – Fog/smoke machines or other equipment which may activate fire alarms are prohibited in the facility.

Users intending to bring in any equipment that requires access to facility water, high voltage electrical, satellite signals, or such systems must receive advance, written authorization from the University Conference Center.

The University Conference Center assumes no responsibility for equipment used at events supplied by the user or another party. Titan Student Union reserves the right to approve equipment and equipment providers.

Post Agreement Requests – The University Conference Center will attempt to comply with post-agreement requests, but cannot guarantee same. Should the user request any additional facilities, equipment, or services, the user will pay the

University Conference Center for same at the appropriate rate; administrative fees may apply.
Decorations/Signage – Specific limitations apply as to the use of tape, balloons, glitter, candles, markers, tacks, nails, other such materials, and signage. Decorations must be fire-retardant. Facility users should consult with the Event Planner for a full overview of allowable decoration/signage items and to appropriately accommodate users’ needs. Decorations/signage which cause damage or additional cleaning requirements to the facility, will result in additional charges to the user.

All decorations and all outdoor and indoor directional signage must be removed by the user immediately following the event.

Publicity – The University Conference Center at the Titan Student Union, CSUF reserves the right to approve in advance all forms of advertising or publicity for any activity held in its facilities. When its name is used in conjunction with publicity, inclusion of non-endorsement statement may be required. The University Conference Center will furnish user with such a statement.

Posting – Posting of any materials on the CSUF campus must be approved and stamped in advance by the Office of Student Life and Leadership.

User Property – The University Conference Center does not insure the personal property of user, user’s employees, agents, guests, and others allowed at the facility by user against damage or loss by any means.

Access to Events – The University Conference Center staff shall have the right to access and enter the facility for any reasonable purpose during the reservation time. User shall follow all reasonable directives from facility staff.

Reassignment of Facilities – Should a facility become unavailable due to an emergency, the University Conference Center reserves the right to reassign user to another facility.

Refunds – We do not offer refunds for tickets, services, or products. In the event AnimeOC, JCEG, Inc. are unable to host the convention, we will automatically refund the full amount back to the purchaser with 30 days.

Outdoor Venues – Outdoor facilities are reserved at the discretion of the user; the University Conference Center does not provide alternate indoor facilities in case of inclement weather.

Termination/Cancellation – Permission to use University Conference Center facilities is granted subject to observance of regulations; the University Conference Center may revoke this agreement effective immediately upon failure to timely comply with any pre-event requirement, for any violation of use conditions or regulations, or at any time for misrepresentation. The University Conference Center may terminate any part of this agreement without notice in the
event of an emergency situation which, in the opinion of the University Conference Center, would make performance unfeasible.

Vehicle Parking/Unloading – Facility users and guests must abide by all University parking/traffic requirements, including but not limited to passenger and equipment loading/unloading regulations, observance of authorized parking locations, payment of required fees, and display of vehicle parking permits.
Payment of citations which result from parking/traffic violations are the sole responsibility of the facility user and their guests.

Smoking – The Titan Student Union is a non-smoking building. California State University, Fullerton prohibits smoking in all interior and exterior campus areas and locations, including parking structures and within vehicles and applies to all faculty, staff, students and visitors. Smoking is defined as inhaling, exhaling, burning, or carrying a lighted cigarette, cigar, pipe or other lighted smoking product, including electronic cigarettes.
Animals – Animals, except for service animals, shall not be permitted to enter Titan Student Union facilities.

Recreational Devices – Bicycles, skateboards, scooters, and other such recreational devices are not allowed in the Titan Student Union.

Flames/Fire – Open flames and the burning of any materials, including incense is prohibited. Use of candles must receive advance approval and meet fire code regulations.
Bare Feet – Bare feet are prohibited in the building and on the grounds of the Titan Student Union.

Conduct – The user and guests shall not interfere with the regular use of building by the public or other facility guests. Excessive noise or other disruptive behavior is prohibited.

Weapons/Firearms – All weapons and firearms are strictly prohibited on the CSUF campus.

AOC rescheduled due to COVID-19 Coronavirus Concerns. Click here for details.